You had a really late night and spent far too much of it buried in spreadsheets and reports. It’s somewhere around 9:00 in the morning. In five minutes, the taxi taking you to the airport will be at your hotel. But you just got a call, and your boss wants to meet with you right now.
What do you do?
Luckily, you have already loaded your smartphone with the newest video conferencing application, which you proceed to open. With a couple of taps, you’re face-to-face with your boss and everyone else in the meeting to take care of urgent business. Whew.
In any other circumstance, you would have been in big trouble. But with the right video conferencing solutions, you can join on a meeting at any time. In fact, there are several ways that you and your business can benefit from video conference technology.
Let’s look at them now.
1. Save on Travel
Traveling nationally and especially internationally for meetings is increasingly expensive. A round-trip ticket from the U.S. to Europe can quickly clear thousands of dollars (and we’re just talking about economy class). Besides the flight, you have to consider hotel fees, transportation, and per diem expenses. And then there’s the expense of unproductive time moving around planes, trains and automobiles.
With video conferencing, you don’t have to travel any further than the nearest device with a camera. Simply tap a few buttons, and you can be joined to a conference that’s happening anywhere in the world.
2. Share More Files
When you’re in a meeting, sharing files between attendees can be a hassle. You’re stuck emailing them to each other, transferring via USB, or printing them out on paper. Naturally, everyone that’s been in a meeting knows that all three of things have a tendency to fail unexpectedly.
Video conferencing comes to the rescue once again. When you’re in a conference, most modern programs allow you to easily share your files by dragging and dropping — on a secure connection.
3. Recording Meetings
In the old days, you’d have to ask someone to take notes manually or somehow record the meeting audio to capture everything you need to take away. This resulted in some poor intern having to either painstakingly decipher hieroglyphic handwriting or translate mumbled audio. But that’s no longer a problem.
Recording meetings is almost always an option for video conferencing. That means you can revisit, rewind, and pause the conference whenever you see fit. And, you’ll be giving your poor intern a break.
4. Keep Clients Happier
Clients like it when you check in with them. It shows that you’re committed to your business relationship and that you care about their happiness. The best way to do that is to meet with them face-to-face periodically. However, you may not always have the time in your day to go to your clients in person.
On the other hand, scheduling a quick video conference allows you to put in face time without taking so much time out of your day (or theirs).
5. Stay Up-to-Date with Tech
Video conferencing is more popular than ever. Web conferencing software and services are forecast to grow at a 5-year CAGR of 8.4% to reach $3.6 billion in 2020. In other words, video conferencing is here to stay.
For those that like to hold out, there’s good news. It’s becoming easier and easier to use, as well as more high-quality than ever before.
6. Meet from Anywhere
As long as you have a device with a camera that can reach the internet, you’ll be able to attend meetings, interview potential employees, and give presentations. So what does that mean for your business overall? Better attendance rates, richer talent pools, and more productive and efficient meetings overall.
Video Conferencing with TFE
The benefits of video conferencing for your business are nearly endless. But, in order to use them effectively, you’ll need the right devices and proper software installed. And that’s where we come in.
We have plenty of experience helping organizations improving their communication. If you’d like to know more about how video conferencing can enhance your business, feel free to contact us today.